Collection Card

Type of materials and related activities

Periodicals: The Library has an important collection of journals. Currently in catalogue there are more 'than 20,000 periodical titles, of which more than 5000 active. The increase is primarily due to the purchasing policy (46%), the legal deposit (34%), to the gift exchange (18%), periodicals from Publications Office of the European Union through the CDE (2%) .
In order to rationalize the process of acquisition of journals, databases and library materials for the benefit of all the CNR staff, it was decided to stipulate centralized agreements with the major international publishers. There are available to the scientific community over 32,000 electronic resources.

The collection of periodicals contains:

journals on paper (over 16,000 titles between Italian and foreign publications, current and closed and publications of the European Union);
200 journal titles on CD / DVD;
journals online (over 4,000 titles between Italian and foreign publications, current and closed and EU publications).

The entries regarding the subject, covered by these titles, especially enclose scientific subjects, even if they are represented in the catalogue socio-humanistic disciplines. In the heritage of periodicals are included 611 periodicals from the collection of the "Pallottino" Library.

Monographs: The monographic heritage in this catalogue, currently consisting of over 250,000 books and 48,000 e-books is fully searchable. It belongs to the Central Library also the collection of the "Pallottino" Library (6148 monographs and about 9000 extracts).

Its heritage consists of:

Historical archive: books received in the library from 1927 to late 80s approximately; was completed the transfer of over 100,000 boards of the whole paper catalogue, which is still available to users at the entrance corridor to the library;

Current monographs archive: they are obtained through Legal Deposit, the purchase of foreign publications, exchange, donations from organizations and individuals and CNR publications; the acquisition of E-books is through centralized contracts with the major international publishers. The monographic heritage of the current archive (from the late '80s), classified by Dewey, includes disciplines of technical/scientific subject, but also contain items of legal, linguistic and socio/humanity matters.

Publications of the European Union: official documents (about 5000 units) produced by the Office for Official Publications of the European Union and present in the European Documentation Centre registered in the online catalogue of the Central Library.

Grey Literature: The database is part of the European network OpenGrey (System for Information on Grey Literature in Europe) edited by the INIST-CNRS, an open-archive containing the references related to "gray literature" produced in Europe and whose Library 'G. Marconi 'is the National Reference Centre for the Italian Grey Literature. To the implementation of the repertoire of the Italian gray literature also collaborates certain structures and the related referents of the CNR scientific network.

Particular types of materials and other specialized activities are assigned to the offices of SOLAR (Open-access Scientific Literature Archive and Repository) and the National ISSN Centre (International Standard Serial Number).

CNR SOLAR is a database of scientific publications aimed at the realization of an archive of Italian products of science and research carried out in line with the new policy of dissemination of knowledge taken as part of international Open Access initiatives. In addition to the contribution of the Italian scientific community, the archive increases, currently for the most part, through the Legal Deposit of publications in digital format (Law April 15, 2004, n. 106; DPR May 3, 2006, n.252, Chapter VII Deposit of documents disseminated through computer network, art. 37 and later; DPCM October 7, 1987, n. 475 and Law October 7, 2013, n. 112, art. 4, paragraph 3).

The repository is addressed to the entire scientific community of the country hosting both the production of the Organization that coming from external realities. Upon a declaration of originality and authenticity of the works - only valid for products not yet published - you can deposit legally a diverse range of documents in digital format with the release of certification. The deposit can be made through selfarchiving or by contacting the staff in charge after formal agreement.

Currently are deposited around 8000 products belonging to various bibliographic/editorials typologies, such as:

articles in journals, pre-print, post-print (83%)
technical reports, project reports and working papers (7%)
books and book chapters (7%)
conference, workshop, lecture, poster (2%)
academic thesis, patents, educational materials, maps, etc. (1%).

From the analysis of the topics, encoded by Decimal Dewey Classification, it appears a greater presence of scientific disciplines related to matters such as the physical sciences, engineering, medicine than the socio-humanistic disciplines, such as economics, law, literature and fine arts.

The National ISSN Centre: The National ISSN Centre is the node of the International ISSN Network and has the institutional task to assign the ISSN Identification code (ISO 3297 standard: 2007; UNI ISO: 3297: 2010) to serial publications published in Italy, implementing the database managed by the International Network with a summary description of the identified publications. The Centre does not preserve the physical copies of the journals censured: however preserves the administrative and editorial documentation suitable to testify the procedures for application and release of the codes received over the years by publishers, agencies, associations, cultural organizations, libraries etc. The documentation arrived until 2009 is preserved on paper; by 2010 only in electronic format, because the assignment requests and all related messaging are exclusively treated electronically by the Centre.

                                                                                Selection Criteria

The general criteria for the selection of bibliographic material, and support of any kind, are descended from the policy documentary guidelines of cultural,   scientific, administrative / managerial   and   logistic type provided by the Institution. In applying these criteria to the current procedures of acquisition, preservation and waste, we take into account the characteristics of the documents, the increased demand or increased use of different types of documents.
All the elements, and general application, are dynamic, that is adherent to the institutional situation of the library in evolution over time. They are therefore subject to regular audits or reviews by both the general bodies of the Institution that by the body managing the Library, in order to maintain the appearance of the bibliographic   heritage always   consistent   with the documentary requirements of the   institution   the academic world and research.

During these periodic checks of the heritage, the works are identified which, not being more responsive to the needs of the library, are to be allocated to the waste, mainly by taking into account:

the state of physical preservation of the editorial product;
the cost of its future preservation in case the product should be subject to maintenance, restoration, backup or conservative migration, etc .;
the state of scientific or cultural obsolescence of repertoires. In addition, it also takes into account: the degree of completeness of the collection or work, in the case of specimens that are part of serial publications; its effective and documented use over time; coherence with the collections of the library or the target audience needs.

In addition, it also takes into account:

the level of completeness of the collection or work, in the case of specimens that are part of serial publications;
its actual and documented use over time;
coherence with the collections of the library or the target audience needs.

Application criteria for acquisition or preservation (for works published or disseminated on any kind of support: physical, static and online)

Among the criteria that control the acquisition and preservation procedure or any discard of the works, the significant ones are listed below:

recognition of the scientific publishing product, whose guarantee of scientific validity is achieved through procedures aimed at determine the suitability of publication, and, simultaneously, coherence disciplinary work with cultural content of the library;
identification of the foreseeable permanence in time of the validity and usefulness of the work, and, simultaneously, coherence disciplinary of the work with the cultural contents of the library and the availability of physical space for its preservation;
subsistence of the financial coverage for the acquisition of serial works or periodicals in the years and simultaneously confirmation of the disciplinary coherence of the works with the cultural contents of the library and the availability of physical space for their conservation;
public recognition of the cultural authority of the author or publisher, etc., to guarantee the utility or the importance of their work, even in absence of the scientific requirements of scientific seen above (eg. in the case of works written with aim of disseminating information from academics scientists);
identification of documents which, while not strictly relevant to the cultural profile of the library, turn out to be not easy to find in other libraries or documentation centres in the reference area and which are notable for their significant content or public utility;
identification of works, not even closely related to the cultural profile of the library, of which are still tested the public utility and the frequent use by institutional users and not;
in the Grey Literature and CNR-SOLAR Repository there are under scientific publications also the bibliographic/editorials typologies, such as working papers, preprints, data sets, databases, technical reports, research reports doctoral dissertation, which though not always published through traditional or consolidated publishing channels, they always have the scientific requirements seen above.

Do not normally preserved in the library:

the works not coherent with the documentary heritage of the Library;
the works that do not have any of the requirements seen in the previous paragraph;
with some exceptions, the extracts of articles shown in publications and years of isolated journals;
with some exceptions, the literary texts, prose and poetry; religious texts, of devotional nature and personal reflection;
the school supplies;
the tests useful for public examinations;
the tour guides;
with some exceptions, the academic thesis.

These criteria can be applied to all the publishing products , received but not required by the library itself, in accordance with the procedure indicated in Art. 6 of Law 106/2004, including the products received as a gift / tribute and products posted by the publisher, or other person with an indication of "legal deposit" or "printing right" not on demand.

The procurement policy of the library ensures:

the "archival" and documentary function of the Library through the preservation of publications that testify to the institutional and scientific life of the institution through the collection of its bibliographic production;
constant updating and depth of the heritage of specialist literature directly related to the research activities of the scientific community inside the local authority; also ensures the updating of base of the same assets in relation to the research activities of the Italian scientific community outside the institution, particularly those disciplines that mostly appear in relief for the needs of the CNR or related to its areas of interest ;
the presence and updating of general directories and other basic texts of science and technology;
the presence and updating of general directories, or bibliographic information essential for research and studies related to disciplines not strictly related to the areas of interest of the CNR, or general

The library acquires bibliographic materials through the following administrative rules:

Purchase: works chosen and purchased by the Library;
Legal Deposit: selected works and requests from the Library according to the provisions of Law 106/2004, art. 6, under the Legal Deposit request.
CNR Publications: works in two copies, published in any way by the CNR or by the production, printing, grant, sponsored by the National Research Council has participated in any capacity (Library Regulations, Art. 2, paragraph a).
Gift / Tribute: works not included in the previous categories, which come to the library at no charge. The Library receives gifts, bequests and donations of bibliographical or documentary material that the Library subject them to the acceptance criteria of general acquisition or selection (see Selection Criteria), and also evaluating previously the availability of its spaces and the suitability of the conservation status of the material . The acquisitions of entire collections are approved by the Library Director.

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